University of Holy Cross

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Work: Federal Work-Study

Federal Work-Study

Welcome to Work-Study!

As part of your financial aid packages, work-study jobs provide an incredible opportunity to:

  • Earn part of your college costs rather than increase your loans.
  • Decline and reduce the loan amounts offered to you.

The Federal Work-Study Program (FWS) is a federally funded financial aid program that enables a student to work part-time while attending school. The federal government pays for a portion of your earnings and the University pays the remaining portion.

All students who apply for financial aid are reviewed for eligibility. Students must have financial need, which is determined by the information that is submitted on the required Free Application for Federal Student Aid (FAFSA). Students are notified of their financial aid awards, and work-study eligibility through the Office of Financial Aid via an award letter.

Federal Work-Study is not a lump sum grant. Students are eligible to earn up to the dollar amount listed on the Financial Aid Award Letter, over the course of the Academic Year. Work-Study earnings are not credited to student tuition and fee bill, and are instead issued to the student in a bi-weekly pay check. These earnings can be used however the student chooses.

Presence of a FWS amount on the award letter does not guarantee employment. Conversely, students whose award letters do not include a FWS amount, may still be eligible to participate in the Federal Work-Study program, and should contact the Office of Financial Aid to determine eligibility.

Students interested in obtaining employment must submit an application to the Office of Financial Aid. Applications will be submitted to departments requesting student workers. Supervisors from participating departments will contact students for interviews, and hiring.

What makes Work-Study great?

  • Reduce student loan debt by reducing or declining loans.
  • Gain valuable job skills and experiences.
  • Meet students, work with professionals, and expand your social and career networks.
  • Be more confident talking to recruiters at job fairs.
  • Become an aggressive, savvy job hunter.

What is Community Service Work-Study?

Community Service Work-Study is a federally-funded program that allows students to earn their work-study award while serving the community in areas such as: education, recreation, child care, health care, public safety, social services, crime prevention, emergency preparedness and response, and tutoring and mentoring.

Community service positions benefit the student as well as the community by increasing awareness of community needs through employment in areas that are dedicated to improving the quality of life for community residents, or solve problems related to their needs. Community service work-study is a great way to make a difference in the lives of others, and earn a work-study award at the same time.

For the 2016-2017 Academic Year, students performing Community Service Work Study are doing so as literacy tutors. These positions are made available due to our partnership with Alice Harte Charter School. If you wish to participate in the Community Service Work Study program, please contact the Office of Financial Aid at (504) 398-2133.

For a list of current job opportunities, please click here.

To apply for a Work-Study postion, please click here.

Off Campus Jobs

Students who are looking for off-campus jobs to help pay for college can get assistance through Career Services.

Student Worker for the College of Nursing

Reports to: Executive Assistant to the Dean of Nursing and Health Sciences
Duties and Responsibilities:

  • Assist the full-time and part-time faculty, the Dean and Executive Assistant
  • Assist Course Coordinators and Committee Chairs
  • Inventory and stock/re-stock lab supplies
  • Inventory and stock/re-stock office supplies
  • Inventory, organize and stock/re-stock 4 nursing storage rooms
  • Answer phone and take messages
  • Filing
  • Type correspondence
  • Check and distribute mail
  • Shredding
  • Run errands on campus as needed

This position will work 20 hours per week.


Student Worker for Mission Integration and Diversity Department

*Reports to the VP of Mission Integration and the Director of Diversity & Inclusion

*Assists the VP of Mission with Mentoring Program by gathering data and forms from participation as well as keep a log of the mentor and mentees engagement activities.

*Assist the VP of Mission and Director of Diversity set up for events as needed.

*Keep an inventory of the food pantry and restock as needed.

*Helps to implement educational outreach and programming efforts within the office of Diversity & Inclusion, to create an inclusive and welcoming campus environment among UHC students.

*Fosters and maintains positive working relationships with and liaison to student organizations, regarding needs, educational outreach programs, etc.

*Actively assists with and engages in trainings, workshops, seminars, and other events sponsored by the office of Diversity & Inclusion

*assists in evaluating data-driven goals and benchmarks that focus on student learning as it relates to building community and building capacity for diversity, equity, and inclusion.

*Collaborates with campus partners in an effort to facilitate collaborative programming including the creation of a heritage month celebration catalog and strategy.

*Assists with developing and implementing programs that focus on student retention and academic success for students of color and first-generation college students.

*General administrative office and other duties and other duties as assigned.

Pay: 9/hr

Blaine S. Kern Library

Title: Student Worker

Reports to: Reference Librarian, Evening/Weekend Supervisor/Director of Library
Work Schedule: flexible schedule, may include evenings and weekends


  1. Provide front desk duties (check in, check out, and renew materials)  
  2. Answer the front desk telephone 
  3. Monitor the security gate
  4. Greet visitors as they enter the library
  5. Answer directional and general information questions
  6. Assist in navigation of the web site
  7. Refer to librarian when visitors need reference assistance
  8. Shelve library materials and keep shelves in order
  9. Shift collection when needed
  10. Troubleshoot library copiers and printers 
  11. Assist with opening and/or closing procedures
  12. Perform other duties as assigned 

    Physical Requirements:

1. Lift and carry equipment, supplies, or materials weighing up to 30 lbs.
2. Access upper library shelves with a step stool and bend to lower shelves
3. Bend and stoop to reach equipment and materials
4. Push a fully loaded, wheeled, book cart, up to 100 lbs.
5. Sustain long periods of standing/walking back and forth

Community Reading Tutor and Center for Teaching and Learning Office Student Worker

Reports To: Administrative Assistant
Pay: $12.00 an Hour

Basic Function: To assist the Center for Teaching and Learning Office general administrative tasks and provide customer support to students, faculty, and staff as needed.

Job Responsibilities:

  1. Answer phones when needed
  2. Enter tutoring logs into spreadsheet
  3. Go to mailroom
  4. Assist with putting meeting folders together when needed
  5. Filing folders
  6. Typing minutes
  7. Greet people in CTL when needed
  8. Offer reading tutoring services to the community
  9. Perform any other duties as assigned by the Director of the CTL and Administrative Assistant.

Typical Physical Demands and Working Conditions:

Office environment that requires working at a computer, typing, sitting, standing, and walking for long periods of time. Frequent bending, stooping, and stretching. Requires hand-eye coordination, manual dexterity, distinguishing letters and symbols, corrected vision and hearing within normal range, mathematical ability, speaking and writing proficiently in the English language, and working under occasionally stressful conditions. Requires use of office equipment such as computers, printers, telephones, copiers, fax machines, and scanner. Also, must be proficient in Microsoft Office.


Residence Life Office Assistant

Position Identification
TITLE: Residence Life Office Assistant
CLASS: Undergraduate or Graduate
IMMEDIATE SUPERVISOR: Director of University Housing and Residence Life

General Function
The Residence Life Office Assistant position is a part-time student position within the Department of Campus Housing and Residence Life, a unit of Student Affairs. The Residence Life Office Assistants are responsible for performing a variety of clerical functions, and providing quality customer service. The Residence Life Office Assistant facilitates administrative services within the Residence Hall at the University of Holy Cross. Providing customer service to the Residents and visitors to the Residence Hall, the Residence Life Office Assistant is tasked with ensuring all visitors to the building are signed in and out, to answer and direct all telephone inquiries to the appropriate department or individual, and to keep up-to-date with the rules and regulations of the UHC Residence Hall.

Minimum Acceptable Qualifications

At the time of application, the candidate must have a minimum of a cumulative 2.5 GPA. Candidates must also maintain a semester and cumulative 2.5 GPA. All hours and GPAs are calculated using coursework earned only at the University of Holy Cross.

Knowledge, Skills, and Abilities
Applicants must show knowledge of the University and the residence hall system, of University and Residence Life policies and of Residence Hall procedures. Applicants must also have the following abilities: to communicate well in group and individual situations; to establish rapport with a wide variety of people; to design and implement experiences to meet specific established goals; and to quickly evaluate crisis situations and respond appropriately.  Successful candidate must submit to random drug testing.

Required Duties and Responsibilities

The Office of University Housing and Residence Life is committed to providing services which enhance the residential living/learning environment.

  1. Greet all residents, staff, and visitors to the Residence Hall in a friendly manner.
  2. Ensure that all guests of the Residence Hall are allowed to enter the building, and have visitors sign into and out of the building properly.
  3. Manage the front desk telephone: answer inquiries and transfer calls to the appropriate offices.
  4. Establish good communication with the Residence Hall staff: promptly report any issues with the Residence Hall, its residents, its staff, or its visitors to the Director of Campus Housing and Residence Life or a Resident Assistant.
  5. Receive and promptly process requests for maintenance repairs and custodial needs as needed.
  6. Interpret and disseminate to the residents information/directives from Residence Life and Campus Housing.
  7. Sort daily mail deliveries as needed and inform residents who have received large packages that they can be picked up from mailroom storage.
  8. Attend all meetings and trainings that are required.
  9. Assist RAs with designing and implementing experiences for floor members that enhance the social, educational, community, and personal development of residents and connects them to the floor, building, and university community.
  10. Assist with cleaning and organization of the Residence Hall.
  11. Complete any daily tasks assigned by the Director of Campus Housing and Residence Life
  12. Run necessary on campus errands for the Office of Campus Housing and Residence Life.
  13. Assist and attend any special events where Residence Life or Campus Housing plays an important role.
  14. Any other duties as assigned.


If any of the above expectations are not met, the Residence Life Office Assistant may be placed in a probationary status. During that probationary period, the Assistant will have to make adjustments in his/her performance to meet those expectations or the staff member may be released from his/her position.


Academic Affairs Student Worker

Job Description
Reports to:                          Academic Projects Coordinator
Supervises:                         N/A
Basic Function:                  Support the basic functions of the Office of Academic Affairs
Major Duties:                     Perform basic clerical tasks and provide general assistance in support of the Office of Academic Affairs.

1.      Utilize excellent customer service skills.
2.      Greet and direct visitors.
3.      Go to the mailroom daily.
4.      Maintain strict confidentiality and adhere to FERPA regulations.
5.      Answer telephones.
6.      Maintain office files as directed.
7.      Store and maintain office supplies.
8.      Create and post class cancellation signs when needed.
9.      Contact students as directed.
10.    Maintain paper stock in faculty lounges.
11.    Maintain kitchen area daily (coffee pot, microwave, counter, refrigerator).
12.    Other duties as may be required.

Admissions Student Worker

Reports To:  Administrative Assistant
Basic Function:  To assist the Office of Admissions in daily office functions, recruitment activities, and registration events.
Job Responsibilities:

  • Answer phone and assist caller with questions or forward caller to the appropriate person.
  • Key potential student inquiries, into PowerCampus, accurately and in a timely manner.
  • File student documents, while paying extreme attention to detail.
  • Process all mail for the department; take mail to mailroom, pick up our department mail, and distribute each person’s mail.
  • Assist office with bulk mailings and making packets.
  • Make and mail inquiry packets for students who have requested them.
  • Distribute general UHC admissions information to students at the front desk.
  • Refer students who have specific questions to their admissions counselor.
  • Assist counselors with recruitment events, such as Open House, orientation, registration, group tours, etc.
  • Operate ID machine when students need new or reprinted ID.
  • Assist with issuing parking decals.
  • Ensure that storage area is neat and organized.
  • Communicate with Administrative Assistant regarding any issues or changes with your schedule.
  • Other duties as assigned.


Student workers will assist the Bursar and Finance Offices in day-to-day operations. They are to maintain a high-level of discretion, and focus on detail-oriented tasks. Student workers must maintain a strict-level of confidentiality in all responsibilities which include, but are not limited to:
Notifying office personnel of visitor arrival and distributing mail to appropriate staff members.

  • Welcoming visitors by greeting them in person, answering phone calls and referring them to the appropriate personnel.
  • Monitoring a visitor logbook, and inviting visitors to take online surveys while they wait to be seen.
  • Forwarding incoming emails and messages, and coordinating efforts with staff members.
  • Filing, scanning, copying, and shredding paper. Informing staff members when supplies are low.
  • Acting as a Point of Sale for UHC Merchandise.
  • Creating TrackITs and WorkOrders for the Bursar/Finance Offices.
  • Perform any other duties as assigned by the Bursar/Finance Offices.

Skills and Qualifications:

Student workers must assist students/faculty/staff in a supportive manner. They must be trustworthy, dependable, and detail-oriented.
Student worked must be punctual and maintain a positive attitude.


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A Ministry of the Marianites of Holy Cross: Educating Hearts and Minds

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