University of Holy Cross

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About the Office of Sponsored Programs (OSP)

The University of Holy Cross seeks to provide a learning environment that promotes the personal, intellectual, and professional development of all members of the University community. To this end, the Office of Sponsored Programs (OSP) encourages, assists, and supports faculty and staff who are seeking sponsorship for, or are engaged in, a broad range of externally funded projects.

The Office of Sponsored Programs is responsible for identifying potential funding sources and communicating such information to the faculty and maintaining contacts with potential sponsors. In addition, the OSP is responsible for proposal processing, ensuring prior to submission that proposals conform to all agency requirements, that the proposed financial arrangements are correct and consistent with the regents and University‘s requirements, and that special commitments have had prior internal review. OSP is the keystone for grant and sponsored program administration, functioning as the liaison between the funding agency, faculty member, and other University offices and departments.


I.  Pre-Award Activities: 

A. Information and Communication

1. Disseminates Information to external agencies

a. Re: institution's research-related capabilities

b. Re: faculty research/scholarly, educational and service interests

2. Searches for grant opportunities and distributes to faculty

3. Interprets policies/procedures of governmental funding agencies

4. Presents workshops for faculty and staff

B. Proposal Development

1. Assists in obtaining appropriate guidelines and forms

2. Assists faculty and staff with developing proposal texts & budgets

3. Provides institutional data for inclusion in proposals, as needed


II. Administration of UHC Clearance Procedures: 

A. Manages Clearance Process

B. Reviews all proposals for compliance with college policy

C. Transmits proposals to external agencies


III. Post-Award Activities

A. Informs Principal Investigators

1. Terms of awards

2. Conditions of awards

B. Coordinates with the Chief Financial Officer

1. Sets up grant accounts

2. Obtains account numbers

C. Negotiates and Prepares Subcontracts

1. From University Awards to Other Institutions

2. From Other Organizations to the University

D. Coordinates Submission of Final Report


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A Ministry of the Marianites of Holy Cross: Educating Hearts and Minds

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