Veteran Services at University of Holy Cross

The UHC Registrar is a VA Certifying Official dedicated to assist you in your academic endeavors and to facilitate your education benefits through certification, monitoring, and reporting of your enrollment and academic progress.

Service members are advised to speak with their Educational Services Officer (ESQ) or counselor within their Military Service prior to enrolling at the University of Holy Cross.

Eligibility for VA Education Benefits

Neither UHC nor its VA Certifying Official can determine whether you are eligible for VA Education Benefits. If you believe you may be eligible for education benefits, you should submit an application to the Department of Veteran Affairs. The VA will review your application and officially grant or deny your benefits. To submit an application for VA Education Benefits, log onto the VA website at www.gibill.va.gov to complete and submit the electronic Application for Education Benefits.

Transferring Schools and VA Education Benefits

If you have previously applied for VA Education Benefits while attending another institution and would like to utilize those benefits while in attendance at UHC, you will need to log-in to the VA website at www.gibill.va.gov to complete a Request for Change of Program or Place of Training.

Documents Required for Certification for Enrollment

To begin the process of enrollment certification with the VA, you must complete a VA Request for Certification and submit it to your VA Certifying Official with a copy of your semester schedule. Depending on the specific benefit you are using, you may be required to submit additional information as indicated on the Request for Certification. This request must be submitted each semester you plan on utilizing your VA Education Benefits.

Receiving VA Payments

The VA may take eight to ten weeks to process an enrollment verification and make the first payment. Tuition and Fees for Post 9/11 GI Bill^® (Chapter 33) is paid directly to UHC. In order to secure your classes, it is imperative that you submit your Request for Certification as soon as possible each semester. The VA does not pay for Bayou Bucks or Late Registration Fees. Students should be prepared to pay for those charges, if applicable, each semester.

Degree Program Changes

Students must report a change in program to the VA Certifying Official. Only courses required for that specific program will be certified with the VA.

Changes in Enrollment

It is the student’s responsibility to notify the VA Certifying Official of any changes in enrollment that may affect their VA benefits such as: adding or dropping a class, changing from full-time to part-time status, withdrawing from a course, ceasing to attend a class, or withdrawing from the University.

The University of Holy Cross complies with the following requirements for the return of TA funds:

(a) Return any TA Program funds directly to the Military Service, not to the Service member.

(b) Up to the start date, return all (100 percent) TA funds to the appropriate Military Service when the Service member does not:

(i) Begin attendance at the institution; or

(ii) Start a course, regardless of whether the student starts other courses.

(c) Return any TA funds paid for a course that is cancelled by the educational institution.

It is the policy of University of Holy Cross to return any unearned TA funds on a proportional basis through at least the 60 percent portion of the period for which the funds were provided. TA funds are earned proportionally during an enrollment period, with unearned funds returned based upon when a student stops attending. In the event a Service member stops attending due to a military service obligation, the educational institution will work with the impacted Service member to develop a solution that will not cause debt to the student for the returned portion.

Satisfactory Academic Progress

If a student utilizing VA Education Benefits fails to make satisfactory academic progress, benefits will be discontinued.

Rate of Pursuit (Chapter 33)

The Department of Veteran Affairs calculates the rate of pursuit by dividing the credit hours being pursued by the number of credits considered to be full-time by the institution. The resulting percentage is the student’s rate of pursuit. To be considered a full-time undergraduate student at UHC, a student must be in enrolled in 12 credits. To be considered a full-time graduate student, a student must be enrolled in 9 credits.

Monthly Housing Allowance

The post-9/11 GI Bill (Chapter 33) pays a monthly housing allowance that is paid based on training time. For students enrolled solely in distance learning, the benefit is paid at 50% of the national average MHA.

Vocational Rehabilitation and Employment Program (Chapter 31)

Students receiving Ch. 31 benefits must stay in contact with their local VA Vocational Rehabilitation counselor.

Advance Pay Program

UHC does not participate in the Advanced Pay Program.

Tuition Assistance

Tuition Assistance is a Department of Defense (DOD) program available to active duty military personnel. TA Rules vary by branch of service. You may access the DANTES website for more information. Please contact your unit's education officer to request tuition assistance. TA authorizations must be submitted to the Registrar's Office. Active duty students may not use TA and VA benefits for the same courses.

Active Duty Tuition Discount

A tuition discount of $250 per credit hour, with no fees, is available to active duty military personnel. A copy of active duty orders must be submitted to the Bursar to receive this discount.

The University of Holy Cross does not provide commission, bonus, or other incentive payment based directly or indirectly on securing enrollments or federal financial aid (including Tuition Assistance funds) to any persons or entities engaged in any student recruiting, admission activities, or making decisions regarding the award of student financial assistance.

The University of Holy Cross does not make multiple (three or more) unsolicited contacts including contacts by phone, email, or in-person, or engage in same-day recruitment and registration for the purpose of securing Service member enrollments.

GI Bill® is a registered trademark of the U.S. Department of Veterans Affairs (VA). More information about education benefits offered by VA is available at the official U.S. government website at www.benefits.va.gov/gibill.